There are many reasons why businesses choose a multifunction printer over the traditional printer fleet. Small or home-based businesses often value the space that a multifunction printer can save. Larger businesses see the value in reducing energy and resources drain through consolidating to only one machine. Other businesses choose a multifunction printer for the high-tech finishing options or the convenience of a one-stop printing hub.

What to Look for in a Multifunction Printer

Whatever the reason you’re searching for a multifunction printer, we know it’s not always easy to find the right machine for your business. Here are a few pointers to get you started.

1. Know what you need

Start with a simple list of what’s important to you in a printer. Will you be printing in color or only black-and-white? Beyond printer, faxing, scanning, and copying, will you want e-copy functions?

2. Evaluate the total cost of ownership (TCO) along with the initial cost

It can be easy to see only a price tag when you’re shopping for a printer. But the sale price that you see advertised isn’t the true price of the printer; the total cost of ownership must be taken into consideration. As with many other machines, a cheaper printer can sometimes mean a higher TCO, meaning that you lose money in the long run.

3. Determine how easy it is to use

Multifunction printers, especially the larger models, can look kind of like a spaceship. Make sure your employees won’t need a degree in rocket science to operate your newest purchase. Ease of use is an important factor since complicated, or non-intuitive devices can bog down workflow and slow productivity.

If you need more direction in your search for the right printer, contact Capital Business Systems today. We’d be glad to help you find the right printer.