As within most other organizations, non-profits rely on a mixture of printed and digital output as methods of storing and exchanging information. As legislated mandates impose new requirements on non-profit organizations, and as their documentation workload increases, they must find ways to efficiently and cost-effectively meet these challenges.

The Challenges

Security and confidentiality of donor and client information
Donors and clients trust non-profit organizations with their private and sensitive information. Lost, unsecured, or stolen data can lead to legal issues, fines, and a negative impact on an organization’s reputation.

Streamlining workflow
Because non-profits usually employ a mixture of full-time and part-time staff, who possibly utilize donated and outdated technology, they need access to standardized, efficient and cost-effective methods for gathering, distributing, retrieving, securing and archiving documents.

Keeping your network secure
Because non-profits usually handle sensitive, personal information, they make inviting targets for malicious activity. Most non-profits can’t always manage how their staff – or possibly clients – accesses their network, so the possibility of a security issue remains an ongoing concern.

Containing costs
Even though non-profits rely on donations to operate, they must continually find ways to manage, or even cut, operating expenses. Monitoring and optimizing a print environment is one way to do so.

Providing mobile access and printing
As non-profits integrate mobile devices into their document workflow, access to the proper mobile technologies can simplify the document management process.

The Solutions

Capital Business System’s managed print, document and network services are designed to help non-profit organizations be more efficient and operate more cost-effectively. Our scalable solutions can administer any or all aspects of a print or IT environment:

Managed Print Services Managed Network Services Managed Document Services Elevate for Non-Profits