Multifunction printers save your company space, time, and money. But how do you find the right one to fit your specific needs? With all of the advertising and detailed reviews out there, it can be hard to find the machine that fits your needs.

Define Your Company’s Needs

At its most basic, a multifunction printer (MFP) serves the purposes of a printer, scanner, copier, and fax machine all in the same high-efficiency device. But there are many other functions of the highest-quality MFPs, and some of these tools have the power to boost your company’s productivity dramatically. Before you buy the first MFP you see (or the cheapest), consider defining your needs in the following areas.

  1. Ink or laser. Laser technology produces a crisp, long-lasting output at an impressive speed. Ink printers are more affordable and provide stunning color results.
  2. Color or black and white. If you are purchasing a machine for only internal documents, black and white may be a good option. However, for production of flyers, brochures, or blueprints, color is a must.
  3. Speed and quantity. Be sure to ask your salesperson about the speed and efficiency of the printers you are considering.
  4. E-copy and email capabilities. Many new models of MFPs can copy pages to a document management system, or save them to the printer’s internal memory to print later or email. These functions can save you money, ink, and paper, as well as heighten your workflow productivity.

To learn more about multifunction printers and to find the right machine for you, contact Capital Business Systems today.