Managed Print Services for Law Firms
Whether your practice consist of only you, or whether you have a large staff, your employees all probably spend countless hours on administrative tasks such as assembling, storing, and retrieving legal documents. Have you ever wondered just how much time your staff spends digitizing necessary documents, compiling and combining multiple documents into a single case file, then duplicating and distributing those documents during discovery and submission to the courts?
Capital Business Systems offers Managed Print Services that can help your firm digitize hardcopy case documents more quickly, improve efficiency in case preparation, and securely distribute to your digital archive and legal personnel working on your cases.
A managed print service can help your firm streamline case distribution, account for all document costs by client, matter, and sub-matter, then archive them to back-end systems. Most importantly, this can allow your attorneys and paralegals to spend more time focusing on their cases and practicing law.
MPS is a consideration of all costs associated with leasing/owning/using printing and imaging equipment, including maintenance and ongoing support – an element that is of significant importance for firms with multiple locations or satellite offices.
Security for you and your customers
A critical component to MPS is security. In the legal industry, you are well aware of how important it is to ensure that your customer’s information is secure. Losing that trust means losing that business. A managed print service program provides the mandatory security that is essential to the legal industry.
How Managed Print Services work
Assessment – Working with you, we review your current print environment and provide recommendations for a rationalized print environment, including an estimate of potential future savings.
Optimization – Device consolidation that improves user-to-device ratios and development of print policies that support your current and future business processes.
Management – Continuous process improvement, business reviews, remote management and workflow improvement.
- Enhanced document security
- Reduced consumables costs
- Improved service quality
- Predictable costs
- Reduced paper usage
- Reduced environmental impact
- Improved workflow
- Reduced hardware costs
- In-house commercial printing
- Reduced IT burden
Managed Print Services have a simple goal – gaining visibility and control of your print environment to save money and boost productivity.