When managing a business project, it is common for unexpected problems to arise that result in periodic setbacks. Some delays are inevitable, but if you take the proper steps, you can limit these holdups and prevent yourself from getting too far behind schedule or over budget.
Here are some tips to help you effectively manage your projects and keep them on track:
Plan, Plan, Plan: A well-designed scope is critical to a successful project. You must begin with extensive planning up front and establish a clear, detailed plan of what exactly needs to be accomplished, how it will be done, how long it will take, and who will be responsible for doing it. Keep this plan up-to-date and available to everyone involved at all times. This will prevent uncontrolled changes and communication problems.
Assess and Mitigate Risks: Before beginning any project you must prepare for potential problems by proactively identifying and mitigating risks. Eliminate conceivable snags by reducing the likelihood of these risks occurring and limiting their impact in the event they do occur.
Document Your Plan: Be sure to clearly and thoroughly document the plan and all essential information for your project. Everyone involved needs to know their role, what is expected of them, what they are responsible for, and what their deadlines are.
Delegate Tasks Wisely: When you’re in charge of an important business project, it can sometimes be difficult to relinquish certain responsibilities to others. But, big projects almost always require a team, and it’s vital that project leaders delegate wisely. Appoint the right people for each task of your project, and make sure that everyone involved fully understands their responsibilities and has the knowledge and resources to fulfill them.
Keep Everyone In the Loop: Conduct periodic status meetings throughout the life of the project to review progress, promote communication, and ensure the entire team is on schedule. This will prevent any issues that arise from being neglected or ignored and deadlines from being overlooked. But, be careful not to hold these meetings too frequently, which could take valuable work-time away from your team members.
Employ these tips to help your team finish their projects on time and under budget.