Email has become the primary method of communication in business today. While email is commonplace throughout offices all across the world, there are many ways that individuals are mismanaging email. This mismanagement can easily make a productivity enhancing tool such as email one that actually hinders productivity and quality of work.
We have compiled a few of our favorite tips on how to better manage email and ensure that you are not falling into the trap of hindered productivity.
- Don’t Constantly Check Email: This may be the cardinal rule of email. By continually checking email, you never can keep your focus on one thing at a time, which means you take longer to finish certain projects. Turn off your automatic send/receive on your email if you are using Microsoft Outlook or Mac Mail and check in between projects or at designated times, such as 11AM, 1PM and 3PM.
- Keep Organized: Organizing email may be the most difficult item on this list to consistently keep up with. Manage emails by deleting unnecessary messages and sorting everything else into a proper email folder system. Also, keep work emails and personal emails separated to reduce clutter.
- Manage Junk Mail: If you continue to receive and immediately delete emails from subscription based services, it may be time to reevaluate why you have the subscription. Also, be sure to send spam to your junk folder so you no longer receive these emails, which only help to clutter your inbox and make email management a nightmare.
Contact us today to learn more about how you can increase productivity within your office!