All-in-one copiers, also known as multifunction printers (MFPs), are versatile devices that work well in any office. MFPs have the ability to print, copy, scan, and fax, all from one machine. When shopping for an MFP, there are some key features to look for to ensure you get the best device for your office. Here are some of those key features.
Monochrome is standard in MFPs, but color copiers have plenty of options. If you are planning to do a lot of color printing or know you need specific color options, researching MFP color selections is worth the time.
Laser v. Inkjet
Laser is typically a better choice for businesses, while inkjet is a good bet for small or home offices. However, inkjet usually does a better job printing photographs than laser MFPs.
The copying and printing speeds are often important specs for business owners to investigate. If these features matter to you, be sure to research minimum speeds for each to ensure you don’t commit to a device that’s much too slow for your office.
Scanner features include speed, quality, and the ability to scan to editable documents. Most MFPs have general purpose scanners that work well for the occasional scan. Planning to do a significant amount of scanning is a good indicator that you should invest in higher quality scanning capabilities and OCR software inclusion.
If you will be doing a large amount of copying or faxing, an automatic document feeder is an important feature.
Printing on non-standard sizes or heavy paper, or holding a large stack of paper are not always supported by MFPs. If you have unique needs for paper handling, making sure your new MFP can support those needs is key. Additionally, duplex (double-sided) printing capability is increasingly important to many offices with substantial printing, or those trying to go green or save money.
For offices that depend on wireless connectivity, checking to ensure your MFP has more than just a USB interface or ethernet cable can save a lot of time and headaches.
These are just a few of the features to consider when shopping for a new all-in-one copier. For assistance in Denver, Fort Collins and other nearby areas, contact Capital Business Systems.