Printing lots of documents, from reports to timesheets, is a given in the modern corporation, but there’s a right way and a wrong way to do it. Here are five best practices to bring printing costs into line.
Monitor all printers: Get companywide software that monitors printers and provides statistics on who is printing what.
Charge departments for use: Once you know who’s printing what, start charging the departments for printer use.
Review reports on use: Don’t let the printer use reports pile up. Go over them with an eye towards cutting out overuse and waste.
Establish printer policies and enforce them: Create a strategy for who can use which printer and enforce it with software that restricts use.
Standardize on one printer vendor: Having printers from all sorts of makers is wasteful.
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