Many businesses opt to lease a copier rather than purchase one. It’s a smart business move, with several solid benefits. Leasing can put a state-of-the-art copier with advanced technologies within the reach of smaller businesses with less capital at their disposal.

Ask These Questions

Consider asking these questions when entering into a lease agreement.

  1. Who pays for shipping? If routine supplies are a part of your contract, you’ll want to know who is responsible for shipping charges.
  2. What about copies ran by service technicians? It’s common for technicians to make several hundred copies during a maintenance call. You’ll want to know if you’re responsible for these.
  3. Will we be charged differently for larger prints? Find out how your vendor handles this so there are no surprises.
  4. What about insurance? Find out if your company can use its existing insurance provider, or if the vendor requires that you use theirs.
  5. What guarantees are offered? A copier that breaks down frequently or fails to deliver quality images will need to be replaced. What guarantees does the leasing company offer if this happens?

End of Lease Questions

The end of the lease is as important as the beginning. Understanding this process is critical.

  1. What is the procedure for returning our copier? In many cases, the customer is responsible for shipping and crating costs when returning a copier at the end of a lease.
  2. What happens when the lease expires? Will the leasing company assume you want to renew the lease if you haven’t declared your intentions? Will the contract automatically renew, and is it month-by-month or yearly?
  3. What happens to the information stored on the copier? You’ll want guarantees that the data stored on the copier’s hard drive will be purged. Find out if extra fees will be incurred for this service.

At Capital Business Systems, we pride ourselves on strong relationships with our customers. Contact us today to for comprehensive business solutions designed to meet your company’s unique requirements