As a business we’re now and then worried about utilizing the expression “workflow” – some would say it is slang or programming language.
Simply put, document management workflow is about automating a process and enabling a streamlined ‘flow’ of tasks through a business process.
Documents in any format stay integral to the business process. Document management processes store these records electronically, securely, safely and centrally, which allows them to be accessible for instant recovery at any time, from any location.
The benefits of electronic capture can be extended through implementing workflow, routing documents through business processes within a department or across an organization.
With redundant tasks automated, staff are allowed to focus on strategic and ‘high-level’ work. Partners can work together on processing, regardless of the departments physical location, and all relevant documentation can be gathered without requirement to access multiple systems.
Quick and Efficient Routing
With the document being recognized immediately by our software, it is quickly routed to the relevant department or employee. Installed business and approval rules guarantee compliance with policy and regulations. Monitoring and escalation features are also installed to guarantee that due dates and targets are met.
Most associations have business processes unique to their organization and document workflow will give specific answers for help.
Visibility and Scalability
There are several common processes that are used by a variety of businesses that are ideal for automating. With automated workflow, control and visibility is improved through the processes and the business in general. Workflow can be easily scaled to any size and is adaptable to change as methods, regulations, or business size changes.
To sum up, automated document workflow streamlines the business process with the creation of a collaborative integrated procedure, improving control and visibility, and promoting efficient interaction within the business, with customers and suppliers.
Contact us today to learn more about how document workflow can streamline your repetitive business processes.